Email: lwca79@gmail.com
Chairperson: Viv Matravers: Tel 01509 646413
Secretary: Silke Walker: Email silke.walker@btconnect.com
For Community Centre Bookings contact the Office Manager at Long Whatton Primary School
Tel: 01509 842239 or Email: office@longwhattonschool.org
OUR VENUES
LWCA Community Centre
The Green
Long Whatton LE12 5DB
LWCA Friendship Centre
Main Street,
Long Whatton LE12 5DF
ABOUT US
Long Whatton Community Association
Proposed changes to our constitution
All Residents over the age of 18 are automatically members of Long Whatton Community Association ( LWCA).
LWCA is a registered charity set up in 1999 by the then chair Philip Jordan and Head Teacher Sue Landon.
LWCA runs the Friendship Centre and is responsible for organising many of the events here.
As a charity we have an approved constitution which was last amended in 2001 and as a group we feel that we should amend our constitution to reflect ourselves today.
Proposed changes can be viewed on the Long Whatton village website at www.longwhattonvillage.co.uk and on our notice board outside the Friendship Centre.
There will be an extra special meeting of LWCA just before our AGM on Tuesday 18 March where the proposed changes will be voted on to which all members are invited to attend and vote.
Please do contact me if you would like to discuss this further prior to the meeting . Thank you
Viv Matravers, v@manororganicfarm.co.uk
Long Whatton Community Association Constitution.
Registered Charity Number 1067789
Proposed changes in
red E(3)Each member organisation shall appoint an individual ….. to attend. interested village organisation
shall appoint an individual … to attend E(4)Each Affiliated Group shall notify……organisation
Each
interested village organisation
shall notify ….. organisation E(5)The Council may by a majority of 90% and for good reason terminate the membership of any individual
( or Affiliated Group)
provided that the individual concerned or the appointed representative of the Affiliated Group concerned ……decision is made.
The Council my by a majority of 90 % and for good reason terminate the membership of any individual
(or interested village organisation
)provided that the individual concerned or the appointed representative of the
interested village organisation,
concerned …..decision is made. F.Honrary Officers
At the Annual General Meeting of the Charity the members shall elect from themselves a chairman
,vice – chairman ……that meeting.
At the Annual General Meeting of the Charity the members shall elect from themselves a
chair, vice -chair
…..that meeting. G.The Council
(1) The Council shall consist of not less than 14 members being
The Council shall consist of not less than
12
members being
G(a)the honorary officers specified in the preceding clause together with Head Teacher/Warden and Deputy Warden (ex officio)
The honorary officers specified in the preceding clause .
END
(c) Nominated members appointed as follows
One representative nominated by each affiliated group
One representative nominated by each
interested village organisation
Two representative to be nominated by the Governors of Long Whatton Primary School
One
representative to be nominated by the Governors of Long Whatton Primary School
Two representative of Long Whatton Parish Council
One
representative of Long Whatton Parish Council
Any individual members the AGM wishes to elect
H(3) There has been a typo in this paragraph.
It should read “within a period of six months” ( the typo being sex months).
The Council resolve that his or her office be vacated
The Council resolve that
their
office be vacated J (1)
The Council shall hold at least four ordinary meetings each year. A special meeting may be called at any time
by the chairman …..discussed.
The Council shall hold at least four ordinary meetings each year . A special meeting may be called at any time
by the
chair
……. Discussed.
Should we change this to two ordinary meetings each year ? Can discuss at the meeting J(2)
The chairman shall act as the chairman at the meetings of the Council. If the chairman is absent ……transacted.
The
chair
shall act as the
chair
at the meetings of the Council . If the chair is absent ……transacted. J(4)
Every matter shall be determined by a majority of votes of the members of the Council present
and voting on the question but in the case of equality of votes the chairman ……casting vote.
Every matter shall be determined by the majority of votes of the members of the Council present
and voting on the question but in the case of equality of votes the
chair
…….casting vote. J(5)
cThe Council shall keep minutes in books ……..sub -committee.
The Council shall keep minutes
safely stored
……sub-committee. O. Annual Return
The Council …….preparation of an
annual report
….Commissioners.
The Council ……preparation of an annual return ……Commissioners. P(6)
A management Committee ……day to day management of the Community Centre …… the meeting.
A management Committee ……day to day management of the
charity
…..the meeting.
The Present Position
The LWCA has been based at the Community Centre which is attached to the village school.
Although originally the building of the centre was a jointly funded venture between the villagers
and Leicestershire County Council (LCC), it was managed by LCC and over recent years directly by the school.
Maintenance of the building including lighting and heating costs and the security of the centre is the
responsibility of the school. As such, the school charge for the use of the centre to cover the
unlocking and locking of the building, cleaning and the utility costs. This cost has increased over
the last few years making it more difficult for social events to be cost effective. Additionally access
to our facility has become more challenging, with the school raising safeguarding concerns and requiring
use of the facilities for the increasing numbers of children. This has led to a ban on day time use during
term time. LWCA therefore welcomed the opportunity to take on a separate venue which provides us with
opportunities for greater use. The lease for the Friendship Centre is for a period of 5 years with a
2 year break clause.
LWCA will continue to use the Community Centre for larger events and it is available for others to hire.
The Lettings Policy is managed by the school. Please contact office@longwhattonschool.org
The LWCA management committee has a Chair, Vice-Chair, Treasurer and Secretary and currently has
6 additional members. We always welcome new members and fresh ideas. Contact lwca79@gmail.com
Events held have included Bingo Fish & Chips, Live & Local theatre and music productions, Scarecrow Festival
& Open Gardens, Litter Picks and Cheese tasting.
